Student Records

Under the BC School Act, a “student record” is information in written or electronic form pertaining to a student.


Student records are in the custody of the school district. A student and parent or guardian has the right to access copies of academic records and other student records, as well as information about the student’s progress, attendance, and behaviour at school.


Under the School Act, privacy and confidentiality of the information contained in the student records should be ensured for students and their families.


Where Does Information Reside?

All personal and sensitive information—no matter how small or seemingly insignificant—must be protected.
But before you can protect something, you need to know where it resides:

  • paper, including handwritten sticky notes, and telephone message slips

  • computers (hard drives, USB drives, memory cards, disks, tapes, CDs, and DVDs)

  • cellphones/smart phones

  • MP3 players, including iPods

  • digital cameras

  • fax machines, copiers, and printers

All of these convenient devices—even the latest fax machines, printers, and copiers—contain memory chips or hard drives, which means any information stored on them can be retrieved.

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